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Corporate Careers in Belgium and Luxembourg >> Administration Careers >> Management / Executive Assistant

Management / Executive Assistant

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With EUR 2.54 billion in annual revenues and over 30,000 employees across over 400 sites in 31 countries, Eurofins Scientific is a leading international group of laboratories providing a unique range of analytical testing services to the pharmaceutical, food, environmental and consumer products industries and to governments.

Its Group Service Center is located in Brussels (Auderghem), and we are looking to expand our team with a:

Management / Executive Assistant

Position & objectives:

As a management / executive assistant you provide administrative support to the members of the management team. You will have a wide range of administrative and organizational tasks, among which:

  • Agenda, meetings & travel arrangements;
  • Telephone contact;
  • Preparation of presentations (mainly in PowerPoint) for meetings;
  • Prepare lists in Excel of e.g. meeting participants and order lists;
  • Draft, edit & layout of texts (correspondence, invitations, reports and contracts);
  • Internet research;
  • Expense Reports
  • Optimization and organization of filing (paper and electronic);
  • Support / back-up of the other assistants as well as to reception when needed.  You will work in a team of management & executive assistants and will be reporting to your bosses and to the Office Manager.

 

Qualifications and experience required:

  • You have a relevant working experience of +/- 5 years in similar role in an international environment and have been exposed to high level managers.
  • Excellent command of the English language, good command of French or Dutch language (written and oral). A third language is a plus.
  • Good knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, Internet Explorer etc.).
  • Pro-activeness.
  • Good attention to detail and natural ability to work accurately.
  • Reliable.
  • Flexible (multi-tasks).
  • Discrete and used to maintain high level of confidentiality.
  • Team player and enjoying work in a team in a high level, international, fast growing environment.
  • Excellent interpersonal skills and communication strength.